Microcomputer Applications

1. In your own words, explain three types of business presentations created in Microsoft PowerPoint. Thoroughly explain your examples. Please count your words and do not use citations.Please ensure your word count for the discussion response is at least 250 words, and you provide two scholarly sources.2. Prepare a paper, which should be no more than two pages in length, which describes 3 features presented in unit 5’s reading and how you can apply those features to your daily life.3. In addition to synonyms, what does the Thesaurus allow you to look up?4. Using Microsoft PowerPoint or PowerPoint Online, create a PowerPoint presentation that shows information about a favorite vacation you have taken previously. Include at least 3 pictures from your destination. Change the design theme for the presentation from the default.5. Where do slide headers appear, if used?6. Using Microsoft PowerPoint or PowerPoint Online, create a PowerPoint presentation that contains your favorite things in nature. Change the design theme for the presentation from the default. Include at least two pictures. Apply a different picture style to each picture. Using the notes pane, type notes for each slide as if you were giving a presentation for the slideshow.7. Identify five chart types in Microsoft PowerPoint. Describe the chart types and give a example of how you can use each.8. If you would like to change the way the data is presented in a column chart, by adjusting the numbers on the vertical axis, what you would adjust?9. Using Microsoft PowerPoint or PowerPoint Online, create PowerPoint presentation advertising a business you would like to start up. Change the design theme for the presentation from the default. The presentation should include pictures formatted with a picture style.ALL ANSWERS MUST HAVE IN-TEXT CITATIONS, BUT # 1 ALL Answers must be cited and referenced in APA format consistent with APA template uploaded. minimum 200 word count on questions that it’s applicable. 2,4,6, and 9 upload as separate files for each.
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Microsoft Official Academic Course
MICROSOFT POWERPOINT 2013
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Editor
Publisher
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S Nery
Tom
Jennifer
M Welter
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I Ashenberg
T ®, Inc., and printed and bound by Courier/Kendallville.
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Copyright © 2014 by John Wiley &, Sons, Inc. All rights reserved.
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mission should be addressed to the Permissions Department, John Wiley & Sons, Inc., 111 River
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customer service, please call 1-800-CALL
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The book expresses the author’s views and opinions. The information contained in this book is
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ISBN 978-0-470-13309-5
Printed in the United States of America
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or call the MOAC Toll-Free Number: 1+(888) 764-7001 (U.S. & Canada only)
2 Presentation Basics
LESSON SKILL MATRIX
Skill
Exam Objective
Objective Number
Creating a New Blank Presentation
Create a blank presentation.
1.1.1
Saving a Presentation
Embed fonts.
5.3.5
Creating a Presentation from a Template
Create presentations using templates.
1.1.2
Adding, Deleting, and Organizing Slides
Duplicate existing slides.
Modify slide order. M
Delete slides.
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2.1.2
2.3.2
2.1.4
Creating a Presentation from Existing
Content
Apply styles to createTslides.
Reuse slides from other presentations.
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Import text ?les into presentations.
Import Word document
, outlines into presentations.
2.1.6
5.1.2
1.1.3
1.1.4
Print speaker notes. J
Print selections from presentations.
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Print presentations in grayscale.
1.4.6
1.4.2
1.4.5
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Adding Notes to Your Slides
Printing a Presentation
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KEY TERMS
• contiguous
• handout
• indent level
• layout
• non-contiguous
• note
• Presenter view
• slide library
• template
• themes
40
©thinair28/iStockphoto
• thumbnails
Presentation Basics
41
Northwind Traders is a retailer of high-quality outdoor apparel and accessories for men, women, and children. The company has six stores in the
Minneapolis–St. Paul area and a thriving online presence. As an assistant
general manager, you help oversee the company’s daily operations, hire
and train new employees, and develop strategic plans. You also perform
day-to-day functions assigned by the general manager. Your job frequently
requires you to present information to an audience—for example, when
training new workers on company policies or when providing executives
with information about revenue or expenses. These duties often require
©thinair28/iStockphoto
you to create presentations from scratch, and PowerPoint lets you do that in several ways. In this lesson,
you will learn different methods for creating presentations. You will also learn how to organize the slides in
a presentation, add notes to your slides, select printing
S options, preview a slide show, and save a presentation for the ?rst time.
SOFTWARE ORIENTATION
Selecting a Template
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PowerPoint’s New tab in Backstage view enables you to create a new presentation from a
template. You can choose templates
J from Of?ce.com or browse templates stored on your own
hard drive (see Figure 2-1).
Click here for
local templates
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Search for a S
template by keyword
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Clip art used with permission from Microsoft
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Templates from
Office.com
Figure 2-1
New tab in Backstage view
42
Lesson 2
CREATING A NEW BLANK PRESENTATION
When you start PowerPoint, its Start screen appears. If you click Blank Presentation at that point,
or press the Esc key, a new, blank presentation appears, containing a single slide. The fastest and
simplest way to create a new presentation is to start with a blank presentation. You can add text to
the presentation and then format the slides later.
The Bottom Line
1.1.1
Creating a Blank Presentation
How do you create a new
blank presentation?
You can use the single slide that opens with a new, blank presentation to begin creating your new
presentation. In this exercise, you will learn how to open a blank presentation.
Create a Blank Presentation at Startup
STEP BY STEP
GET READY. Before you begin these steps, make sure that your computer is on. Sign in to
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Windows, if necessary.
M Start screen appears (see Figure 2-2).
1. START PowerPoint. PowerPoint’s
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Figure 2-2
Clip art used with permission from Microsoft
The Start screen in
PowerPoint 2013
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2. Click Blank Presentation, or press Esc. A new blank presentation appears.
PAUSE. LEAVE the blank presentation open to use in the next exercise.
STEP BY STEP
Create a Blank Presentation (PowerPoint Already Open)
GET READY. Before you begin these steps, make sure that your computer is on. Sign in to
Windows, if necessary, and start PowerPoint.
1. Click the File tab. Backstage view opens.
2. Click New. The New tab of Backstage view opens (see Figure 2-1).
Presentation Basics
43
3. Click Blank Presentation. A new, blank presentation appears in Normal view
(see Figure 2-3).
Figure 2-3
A blank presentation begins
with a title slide
Another Way
Press Ctrl1N to
open a new, blank presentation
without using Backstage view.
If another presentation is
already open, the blank
presentation opens in a
separate window.
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PAUSE. LEAVE the blank presentation open to use in the next exercise.
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There are two advantages to using
H a blank presentation to start a slide show. First, PowerPoint
creates a blank presentation every time the program starts, so you always have immediate access to
U by just pressing Esc at startup. Second, because the presentathe ?rst slide of a new presentation
tion is not formatted (meaning there
A are no backgrounds, colors, or pictures), you can focus on
writing your text. Many experienced PowerPoint users prefer to start with a blank presentation
because they know they can format their slides after the text is ?nished.
6
Changing a Slide’s Layout8
Most slides have a layout—a prede?
9 ned arrangement of placeholders for text or objects (such
as charts or pictures). PowerPoint has a variety of built-in layouts that you can use at any time.
0
Layouts are shown in the Layout gallery as thumbnails —small pictures showing each available
layout. (A gallery is a collectionB
of thumbnail images.) Choose the layout that is best suited to
display the text or objects you want to place on the slide. You can change a slide’s layout at any
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time to arrange text or objects on the slide exactly the way you want. The following exercise
shows you how to apply a different layout to the current slide.
STEP BY STEP
Choose a Different Layout
USE the new, blank presentation that is still open from the previous exercise.
1. Click the Home tab to make it active, if necessary, and then click Layout. A drop-down
menu (called a gallery ) appears, displaying PowerPoint’s default layouts (see Figure 2-4).
The title of the gallery is Of?ce Theme, indicating that all these layouts come from the
default theme (named Of?ce).
44
Lesson 2
Figure 2-4
Choosing a new layout
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2. Click the Title and Content thumbnail in the gallery. The gallery closes and PowerPoint
,
applies the chosen layout to the current slide (see Figure 2-5).
Figure 2-5
The new layout applied to the
current slide
Another Way
To change a slide’s
layout, right-click a blank area
of the slide outside a
placeholder. When the shortcut
menu opens, point to Layout,
and then click a layout.
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PAUSE. LEAVE the presentation open to use in the next exercise.
In this exercise, you chose the Title and Content layout, which contains a placeholder for the
slide’s title and a second placeholder that can display text, a picture, a table, or some other kind of
object.
Presentation Basics
Cross
Ref
45
You will work with other slide layouts in Lesson 4.
You can change a slide’s layout whether the slide is blank or contains text. If the slide already has
text, PowerPoint will ?t the text into the new layout’s placeholders. If the new layout does not have
an appropriate placeholder for the existing content, the existing content remains on the slide, but
it is not part of the layout.
Adding Text to a Blank Slide
If a blank slide has one or more text placeholders, you can easily add text to the slide. To enter text,
just click the sample text in the placeholder, and then type your text. In this exercise, you will
enter text into a blank slide’s placeholders to create a set of discussion points for a meeting of store
managers. The slide you work with in this exercise has a title placeholder and a content placeholder
that can hold text and other types of content.
STEP BY STEP
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USE the slide that is still on theI screen from the preceding exercise.
1. Click the title placeholder at
Tthe top of the slide. The text Click to add title disappears
and a blinking insertion point appears in the placeholder.
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2. Type Discussion Points.
, lower placeholder. The words Click to add text disappear
3. Click the text at the top of the
Add Text to a Blank Slide
and the insertion point appears.
4. Type Customer surveys, and then press Enter to move the insertion point down to a
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new line.
5. Type Inventory tracking and
Opress Enter.
6. Type Absenteeism policy and
S press Enter.
7. Type Break and press Enter.
H
U and press Enter.
9. Type Store closing procedures
10. Type Cash drawer management
A , then click anywhere in the blank area outside the
8. Type Store security and press Enter.
placeholder to clear its borders from the screen. Your slide should look like the one
shown in Figure 2-6.
Figure 2-6
The completed slide
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PAUSE. LEAVE the presentation open to use in the next exercise.
Take Note
If you click any of the icons in the lower placeholder, PowerPoint will display tools for adding
non-text content, such as a table or chart. These types of content are covered in later lessons. The
icons disappear after you insert content into the placeholder.
46
Lesson 2
Even when a multiple-slide presentation is not needed at a meeting, displaying an agenda, a list of
discussion points, or a list of breakout rooms can be helpful for the group.
SAVING A PRESENTATION
The Bottom Line
When you create a new presentation, it exists only in your computer’s memory. If you want to keep
the presentation, you must save it on a disk or to a network location or ?ash drive. After you save
a ?le, you can close it, then reopen it again later and resume working on it. The following exercises
show you how to save a new presentation to a disk, how to save the presentation in a different ?le
format, and how to work with PowerPoint’s Save options.
Saving a New Presentation for the First Time
When you save a presentation for the ?rst time, PowerPoint displays the Save As dialog box so you
can give the presentation a name before saving it. In this exercise, you will name and save the
presentation you created earlier. S
STEP BY STEP
Another Way
When saving a
presentation for the ?rst time,
you can display the Save As tab
of Backstage view by pressing
Ctrl1S.
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Save a New Presentation
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USE the presentation that is still on the screen from the preceding exercise.
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1. On the Quick Access Toolbar, click Save. The Save As tab of Backstage view appears.
,
2. Navigate to the folder where you want to save your ?le. To do so, click either SkyDrive
or Computer, and then click Browse. Then use the Save As dialog box to change the
location as needed.
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3. Select the text in the File name box by dragging the mouse pointer over it, and then
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press Delete to delete it.
4. Type Managers Meeting (see S
Figure 2-7).
Figure 2-7
Saving the presentation for
the ?rst time
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Presentation Basics
47
5. Click Save. PowerPoint saves the presentation in the folder you chose, under the name
you have given it.
PAUSE. LEAVE the presentation open to use in the next exercise.
When you save a presentation (or any type of document), be sure to give it a name that describes
its contents. Giving the presentation a name that describes its contents will help you identify your
presentations more easily when you are trying to ?nd the right one.
Choosing a Different File Format
PowerPoint can save presentations in several different ?le formats. In this exercise, you will save
your presentation in a format that is compatible with earlier versions of PowerPoint.
STEP BY STEP
Choose a Different File Format
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USE the Managers Meeting presentation
that is still open from the previous exercise.
1. Click the File tab, and then Iclick the Save As command. The Save As tab of Backstage
View reappears.
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2. Navigate to the folder where you want to save your ?le. To do so, click either SkyDrive
HBrowse. Then use the Save As dialog box to change the
or Computer, and then click
location as needed.
,
3. In the Save As dialog box, next to Save as Type, click the current type: PowerPoint
Presentation. A menu of ?le types opens.
4. Click PowerPoint 97-2003 Presentation
. The ?le type changes (see Figure 2-8).
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Figure 2-8
Saving with a different
?le format
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File type has changed
48
Lesson 2
Take Note
Because you are saving the presentation in a different ?le format, it is not necessary to give it a new
name. Files of different formats can have the same ?le name. This exercise renames it anyway.
5. Select the ?le’s name in the File name box, delete the name, and then type Old Format
Discussion Points.
6. Click Save, and then close the presentation.
PAUSE. LEAVE PowerPoint open to use in the next exercise.
By default, PowerPoint 2013 saves presentations in a type of XML format, which is not compatible
with versions of PowerPoint prior to 2007. If you want to be able to use a presentation with an
older version of PowerPoint, you can save it by using the PowerPoint 97-2003 Presentation ?le
format. (PowerPoint 2007 and 2010 use the same XML-based format as PowerPoint 2013, so no
special version is necessary to share with users of PowerPoint 2007 or 2010.)
You can save a presentation in other formats as well. For example, if you select the PowerPoint
Show format, the presentation will S
always open in Slide Show view, rather than in Normal view.
You can also save a presentation as a template, or as a series of graphics, or in a macro-enabled
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format.
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Cross
Ref
Lesson 10 covers the details of saving in many different formats, including saving slides as pictures
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and saving presentations in PDF or XPS format.
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,
Changing the Default File Format
PowerPoint has settings that control the default ?le location, the default ?le format, and more. If
you ?nd yourself frequently changing the ?le location or ?le type when you save a presentation, it
may be worth your time to changeJthe settings in PowerPoint that specify the defaults. In the
following exercise, you learn how toO
modify the application’s save settings.
STEP BY STEP
Take Note
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H
Set the Save Options
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A this exercise, but that is not important. These steps can be
No presentation is open as you begin
completed without having a presentation open.
6 do the following:
GET READY. To set the save options,
1. Click the File tab and then click
8 Options. The PowerPoint Options dialog box opens.
2. Click the Save category in the9left panel of the dialog box. The Save options appear in
the right panel.
0
3. Click on the Save ?les in this format
drop-down list and examine the available ?le
types (see Figure 2-9). Do notB
change the current setting (PowerPoint Presentation).
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Figure 2-9
Choices available for the
?le format in which to save
by default
Presentation Basics
49
4. In the Default local ?le location text box, take note of the location referenced.
Take Note
By default, ?les are stored in the Documents (or My Documents) folder for the current user. In
Windows Vista and Windows 7, this is the C:UsersusernameDocuments folder, where username
is the current user. That is what appears as the default in Figure 2-9, for example.
5. (Optional) Change the location in the Default local ?le location text box to the location
where you are storing your completed work for this course. If you do this, you will not
have to change the location for saving and opening ?les every time you want to save or
open ?les for class exercises and projects.
6. Click OK to close the dialog box.
7. Click Save, then close the presentation.
PAUSE. LEAVE PowerPoint open to use in the next exercise.
You can choose to create regular PowerPoint 2013 presentations, PowerPoint 97-2003 presentations,
macro-enabled presentations, Strict Open XML presentations, or OpenDocument presentations
by default. OpenDocument is aS
widely accepted generic format for presentation ?les, useful for
sharing ?les with people who useM
OpenOf?ce and other freeware of?ce suites. Strict Open XML is
a variation of that.
I
You can set a default save location
Tof any accessible drive, including not only folders on your hard
disk, but also network locations and removable drives. (It is not usually a good idea to set the
default location to a drive that H
is not always available, however.) The location you specify will
appear in both the Save As and Open
, dialog boxes by default.
Also in the Save options, you can set an interval at which PowerPoint autosaves your work.
Autosaving helps PowerPoint recover
J any work that would otherwise be lost if your PC shuts off
or crashes while there are unsaved changes to a presentation. The default interval is 10 minutes.
5.3.5
How can you embed
fonts when saving a
presentation?
STEP BY STEP
Take Note
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S
Embedding Fonts
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When you create a presentation, you can choose any of the …
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