Project Communications and Risk Management

As new project manager, you need to fill out the risk register and prepare simple project communications plan. 1.For your risk register, you will need to define 5 negative risks and 5 positive risks and fill out the rest of the information in the template.2.For your Project communications management plan, you need to account for all communication types with your stakeholder. Please follow the instructions in the template for both deliverables.
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Risk Register Workbook Instructions
This template is to be used for identifying risks and creating plans for how to avoid them (negative
risks) or how to make them happen (positive risks) and what to do if they happen (contingency plans)
and managing them throughout the project.
The first sheet, titled Risk Register, shows a number of fields to use for gathering the following
information about risks.
Risk ID is some unique value that identifies the risk.
Risk Name is a short description of the risk.
Risk Description “If this risk occurs, then what impact will it have on the project?” It should be
Impact as rated on a very low, low, medium, high, and very high scale.
Probability as rated on a very low, low, medium, high, and very high scale.
Risk Ranking: Using the risk matrix found on the right on the Risk Register sheet, detemine the color
Positive/Negative: Is this risk a positive risk (an opportunity) or a negative risk?
Proactive Response Plan is a detailed plan of what changes will be made to the project, project
scope,
and/or
proactively of
to how
try toyou
make
risk if
happen
(positive
risk) ororstop
it if ittoisoccur.
a
Trigger
EventWBS
is a description
willthe
know
the risk
has occurred
is about
Reactive Contingency Plan is the description of what you plan to do if the risk happens. How will
Form P-4
Project Manager: Name
(816) XXX-XXXX
Form P-4
Project Manager: Name
(816) XXX-XXXX
Risk Register
ID
Risk Name
Risk Description
Impact
VH,H,M,L,VL
Example: please remove
before completing
1 document. Critical
equipment does not
arrive on time.
If critical pieces of
equipment do not arrive
H
on time, the project will
fall behind schedule.
Probability
Risk Ranking
VH,H,M,L,VL
What is the risk color code ?
H
Red
2
3
4
Form P-4
Project Manager: Name
(816) XXX-XXXX
Positive/Negative
Proactive Response Plan
Is this a positive or negative risk What proactively can be attempted to make
from the risk matrix?
the risk happen or prevent it?
1. Add activities to the WBS to ensure with
the manufacturer that the equipment is
being built or shipped as required. 2. Have a
member of project team go to the
Negative
manufacturing plant to ensure equipment
parts are in progress and on schedule. 3.
Add steps to the WBS to ensure the
manufacturer ships on time. 4. Add steps to
WBS to track the shipment as needed.
ID
Risk Name
Form P-4
Risk Description
Impact
Probability
Risk Ranking
Project Manager: Name
(816) XXX-XXXX
Positive/Negative
Proactive Response Plan
Trigger Event
Reactive Contingency Plan
What do you think will What are your backup plans if the risk
trigger the event?
should occur?
Parts do not ship on
assigned date.
If possible, have a backup supplier
identified and standing by.
Impact
Very high
High
Medium
Low
Very low
Very low
Low
Medium
Probability
Risk Matrix
Form P-4
Project Manager: Name
(816) XXX-XXXX
High
Very high
Trigger Event
Reactive Contingency Plan
Form P-4
Project Manager: Name
(816) XXX-XXXX
STAKEHOLDER REGISTER
Project Name: construction of engineering complex
Project Objective: create an engineering platform
Prepared by:
Sumitted to:
ID
Name
Organization
Role
0 John Doe
Title
Financier
construction
human resource human resource jerry@gmail.com
manger
cordinator
project
melissa@gmail.com
cordinator
team controller project team
mikeg@mail.com
manger
construction
Mellissa grant
team
management
Manager
Contact
Information
000-000-0000
john@doe.com
Finance
Jerry Lawson
Mike green
Project Manager: joe
Project Sponsor: john doe
Date Prepared: 11/22/2017
nager: joe
nsor: john doe
red: 11/22/2017
Communication
Types
Internal Status
Meetings
Communication
Stake In
Influence
Vehicles
Project
E-Mail
Has low interest in the High
project but has the
responsibility of
funding the project. Is
phone call
high interest in the projecthigh
to manage the team
Internal Status
Meetings
direct
phone call
communication
high in cordinating everything
High that occurs within the project
dierct
face to face communication
communication
high interest from projecthigh
start to the finish
Perspective Regarding
Project
Neutral
Comments
quality must be maintained
the project must be delievered on time
everything msut work as expected.
Surname 1
Name:
Instructor:
Course:
Date:
INTRODUCTION
PURPOSE OF THE PROJECT QUALITY MANAGEMENT PLAN
The purpose of this Project Quality Management Plan is to provide information necessary
to effectively manage the project. The quality management plan defines the quality
procedures, policies, application areas, and authorities, responsibilities and roles.
ORGANIZATION, RESPONSIBILITIES, AND INTERFACES
Name
Joe
Role
Project Manager
Quality Responsibility
•
Ensure Project aspects
are well delivered.
•
Communicate
with
stakeholders
on
development process.
Jerry Lawson
Human resource manager
•
Provide project goals.
•
Oversee Human resource
project management.
Surname 2
•
Ensure the team is well
coordinated.
•
Handle
project
team
complains.
•
setting
the
projects’
wage structure.
Mellissa
Project coordinator
•
Assists
the
project
manager.
•
Manages the operations
of the project.
•
Coordinates
information,
activities
and resources.
Mike Green
Project team manager/logistics
•
operator
Link project management
to the team.
•
Delivering the required
materials.
2. TOOLS, ENVIRONMENT, AND INTERFACES
•
Plan development.
•
Motivate the team.
Surname 3
Inputs
Techniques and tools
Outputs
Risks register
Seven basic quality
Quality
tools
management
Cost-benefit analysis
Quality metrics
Cost of quality
Plan
Project
plan
plan
management
Stakeholder register
improvement
process
Document
Bench marking
Quality checklist
Meetings
Project updates
requirement
Environmental factors
of enterprise
Assets
of
process
Statistical sampling
organization
Quality
planning
tools
The figure below shows a flow diagram for the quality management plan:
Surname 4
The project overview is as shown below:
Surname 5
In conclusion, the quality management plan is a tool useful in giving the project directions;
indicating the various authorities and their responsibilities in the project. Moreover,
document indicates the overview of the project giving the intended flow of activities and
resources. (Kanchanah Monoharan 45)
Signature:
Date:
Print Name:
Joe
Role:
Project Manager
Signature:
Date:
Print Name:
Jerry Lawson
Role:
Human resource manager
Signature:
Date:
Print Name:
Mellissa
Role:
Project coordinator
Surname 6
Signature:
Date:
Print Name:
Mike Green
Role:
Project
operator
team
manager/logistics
Surname 7
Works Cited
Kanchanah Monoharan, Zulkefli Bin Mansor. Project Quality Management Planning Practices
in IT Projects. GRIN Verlag, 2012. Print.
Surname 8
Running head: PROJECT CHARTER
1
PROJECT CHARTER
Project Management Processes in Organizations
Professor Bunch
Vivek Thangella
November 29, 2017
Author Note
Information and data is gathered from the company clients’ stakeholder register and
analysis
PROJECT CHARTER
2
Table of Contents
Abstract ……………………………………………………………………Error! Bookmark not defined.
PROJECT CHARTER ………………………………………………………………………………………….. 3
Mission/ Purpose………………………………………………………………………………………………. 3
Objectives ……………………………………………………………………………………………………….. 6
The project is needed because of research and application projects of the Engineering
students and work members. Thus bringing up more and more engineers to the society. There is
actually no business beneficial interests in this project since it is purely on education purposes. . 6
What are the major limiting factors that affect the project? What 8–10 rules, regulations,
requirements, laws, processes, or procedures are you bound by on this project?……………………… 8
References …………………………………………………………………………………………………………. 13
PROJECT CHARTER
3
PROJECT CHARTER
Project Name
CONSTRUCTION OF ENGENEERING
Project
Number
001
COMPLEX
Project Team
JOE,JOHN DOE,JERRY
Prioritization
high priority
Start Date:
11/22/2017
Scheduled
3/1/2018
LAWSON,MELISSA GRANT AND MIKE
GREEN
Owner(s)
JOHN DOE
Completion
Date:
Mission/
The aim of the project is to create an engineering platform.
Purpose
SOW: Project
The project is based on building of a modern engineering complex.
Description
On which the Engineering Complex will help the community by enabling
and Project
employment and also greatly support skills acquiring in students and
Product
scholars. At a high level completion of the job by a project manager if one
isn’t already selected to work on the task itself. With a project manager you
PROJECT CHARTER
4
can get someone experienced to work with the project to make sure it’s on
time and on budget.
Joe is the project leader. Joe works as the project director. The key
responsibility of Joe is ensuring that every aspect of the project is delivered
to the end. Second is communicating with the stakeholders and informing
them of the project development process. The third is getting the project
goals which the team must deliver within a specified time. Joe position in the
company is the company manager. It is an internal job of overseeing
everything within the organization. Joe level of influence within the
organization is very high. The level of influence on the project is high as any
decision that is made must come from Joe perspective. Joe makes an
important decision concerning the project. With this in mind, any decision
that Joe makes has the weight that it carries. The decision can compromise
the project, or it can be essential for the final delivery.
Jerry Lawson is the human resource manager within the project.
Jerry role is to oversee the human resources within the project. Jerry has to
make sure that the team is working with the emphasis on getting the project
to the end. Jerry has to deal with any complaint from the project team. Jerry
is also involved in setting the wages and the compensation structure which is
used by the team. The position is part of the internal organization system.
Jerry influence to the project is very high. Jerry makes an important decision
PROJECT CHARTER
5
concerning all the employees who work within the company. With this, any
decision jerry makes high level effects on the project delivery plan.
Mellissa grant is the project coordinator. Melissa acts as the subset to
the project manager. In this case, if the project manager is not present then
Mellissa takes over the leadership of the project. The second role keeping the
project and all the related operations running smoothly without having any
problem at the end. Melisa is also involved in the coordination of the
activities, resources and any information. Melissa role within the
organization is an external role. Mellissa level of influence on the project is
very high. Project success is dependent on the way Melissa works and
coordinates different activities. As a coordinator, Mellissa is always on the
ground making sure that every aspect of the project is delivered on time.
Mike Green is the project team manager and also the logistics
operator. Mike role is acting as a link between the team and the project
management. The second mike makes sure that all the materials which are
needed on the course of the project are delivered. The third mike works
closely with the project manager in developing the plan which should be
used to make sure that the project is delivered by the end. Fourth is the fact
that mike must work to keep the team motivated. Mike hold an external role
in the company. Mike influence on the project is very high. Mike role might
seem limited, but it is mike who hold the delivery of the project.
PROJECT CHARTER
Objectives
6
This project is designed to meet objectives like creating engineering
platform for all engineers and aspiring engineers and also to cut cost for
proper balance of resources. Cut of costs and ensuring of delivery of quality
work. The costs in this case is going to be cut by 25 to 35%
Business Need
The project is needed because of research and application
projects of the Engineering students and work members. Thus bringing
up more and more engineers to the society. There is actually no business
beneficial interests in this project since it is purely on education
purposes.
Milestones
What are the key milestone dates associated with the project?
Milestones may show the completion of a set of major deliverables or
phases. List at least 10 milestones and provide estimated end dates for each.
Milestones must have associated dates.
Budget
Project estimate is close to $7000000
PROJECT CHARTER
7
Estimated Labor
100000
Estimated Materials
300000
Estimated Contractors
100000
Estimated Equipment and
150000
Facilities
Estimated Travel
Total Estimated Cost
User Acceptance
1. Ineffective decision making in managing changes
Criteria
Organization quality
2. Project schedules with unachievable delivery dates
Process quality
3. Excessive ‘scope creep’
Product quality
5000
700000
PROJECT CHARTER
8
4. Ineffective coordination with subcontractors and suppliers
Organization quality
5. Ineffective control and communication over progress, and
concealment of project status until it is too late
Process quality.
What are the assumptions on which the project is based?
High-Level
Project
PERFECTION OF THE PROJECT. What 7–10 Understanding of the risk,
Assumptions
data available about the risk, quality of the risk, reliability and integrity of the
data
High-Level
What are the major limiting factors that affect the project? What
Project
8–10 rules, regulations, requirements, laws, processes, or procedures are
Constraints
you bound by on this project?
Exclusions and
Boundaries
What are the boundaries of the project? Out sourcing of resources To
ensure that your project scope is properly constrained, identify 8–10 things
PROJECT CHARTER
9
that will be excluded from the project plans. What items will be not be
included in the project? The items that will not b
Major Risks
What are the major risks affecting the project? List a minimum of 7 to
10 risks. These risks must occur during the project, not after the project
finishes or before the project starts. The risks defined should be directly
associated with the project implementation.
PROJECT CHARTER
10
Work Breakdown Structure
Project: Remodel Laboratory Room
– 1.0 Project Management
– 2.0 Structural Work
•
2.1 Frame walls and door
•
2.2 Install wallboard and tape/sand
•
2.3 Install egress window
– 3.0 Electrical Work
•
3.1 Install additional circuit
– 3.1.1 Upgrade electrical service
– 3.1.2 Install separate circuit for computer and lighting
•
3.2 Run wiring
•
3.3 Install outlets and ceiling lights
– 3.4.1 Install GFI outlets
– 3.4.2 Install track lighting opposite window
– 3.4.3 Test
– 4.0 Paint Room
– 5.0 Lay Carpet
_____________________________________________________________________
KEY STAKEHOLDERS
JOE,JOHN DOE,JERRY LAWSON,MELISSA GRANT AND
MIKE GREEN
PROJECT CHARTER
11
Project Core Team
John Doe
Subject Matter
Experts (SMEs)
(What resources will
Foreman, site over seer and accountant
you need with
special expertise?)
APPROVALS
Type Name
Signature
Project Manager Approval
Date
11/30/20
F.N
17
Customer/Sponsor Approval
B.M.M
3/1/2018
PROJECT CHARTER
12
PROJECT CHARTER
13
References
Hallinger, P., & ERIC Clearinghouse on Educational Management. (1999). Charter schools:
Problem-Based Learning Project. Eugene, OR: ERIC Clearinghouse on Educational
Management, University of Oregon.
Inter-American Juridical Committee. Pan American Union., & International American
Conference. (1948). Project of Inter-American charter of social guarantees. Washington:
Pan American Union.

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