Simple business assignment

Just replace the words in bracket with your own project. If need be, you may change other wordings to suit your project. Be sure to specify exactly what type of technology you will be implementing.You’re moving technology – from where – to where?. You can choose another technology e.g bluetooth
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PROJECT MANAGEMENT PLAN TEMPLATE
This Project Management Plan Template is free for you to copy and use on your project
and within your organization. We hope that you find this template useful and
welcome your comments. Public distribution of this document is only permitted
from the Project Management Docs official website at:
www.ProjectManagementDocs.com
PROJECT MANAGEMENT PLAN

COMPANY NAME
STREET ADDRESS
CITY, STATE ZIP CODE
DATE
Project Management Plan Template
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TABLE OF CONTENTS
INTRODUCTION ……………………………………………………………………………………………………………….. 2
PROJECT MANAGEMENT APPROACH …………………………………………………………………………………… 2
PROJECT SCOPE……………………………………………………………………………………………………………….. 3
MILESTONE LIST ……………………………………………………………………………………………………………… 3
SCHEDULE BASELINE AND WORK BREAKDOWN STRUCTURE …………………………………………………. 4
CHANGE MANAGEMENT PLAN …………………………………………………………………………………………… 4
COMMUNICATIONS MANAGEMENT PLAN …………………………………………………………………………….. 5
COST MANAGEMENT PLAN ……………………………………………………………………………………………….. 7
PROCUREMENT MANAGEMENT PLAN………………………………………………………………………………….. 9
PROJECT SCOPE MANAGEMENT PLAN …………………………………………………………………………………. 9
SCHEDULE MANAGEMENT PLAN………………………………………………………………………………………. 10
QUALITY MANAGEMENT PLAN ………………………………………………………………………………………… 11
RISK MANAGEMENT PLAN ………………………………………………………………………………………………. 13
RISK REGISTER ……………………………………………………………………………………………………………… 13
STAFFING MANAGEMENT PLAN ……………………………………………………………………………………….. 13
RESOURCE CALENDAR ……………………………………………………………………………………………………. 15
COST BASELINE …………………………………………………………………………………………………………….. 15
QUALITY BASELINE ……………………………………………………………………………………………………….. 16
SPONSOR ACCEPTANCE …………………………………………………………………………………………………… 17
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INTRODUCTION
The Introduction provides a high level overview of the project and what is included in this
Project Management Plan. This should include a high level description of the project and
describe the projects deliverables and benefits. Excessive detail is not necessary in this section
as the other sections of the project plan will include this information. This section should
provide a summarized framework of the project and its purpose. Look back at the Project
Charter for information to include in this section.
Total Software Incorporated (TSI) has recently approved the SmartVoice project to move
forward for project initiation within the research and development (R&D) group. This project
will result in the development of new voice recognition software and supports TSI’s corporate
strategy of providing progressive solutions to clients which improve productivity in both the
workplace and home environment. While voice recognition software is currently available, TSI
believes that new technological developments will enable our team to develop a solution far
superior to what is currently available.
TSI has been successful in gaining market share because of its aggressive pursuit of product
quality, ease of use, flexibility, and customer service. Additionally, customers understand that
our products may be applied to a wide range of uses for business and personal functions. By
leveraging our reputation for superior quality and user-friendly products, and capitalizing on new
technology, TSI can position itself as the premier provider of effective and easy to use voice
recognitions software in today’s marketplace.
PROJECT MANAGEMENT APPROACH
This section is where you outline the overall management approach for the project. This section
should describe, in general terms, the roles and authority of project team members. It should
also include which organizations will provide resources for the project and any resource
constraints or limitations. If there are any decisions which must be made by specific
individuals—for example authorizing additional funding by the project sponsor—this should also
be stated here. It should be written as an Executive Summary for the Project Management Plan.
The Project Manager, Joe Green, has the overall authority and responsibility for managing and
executing this project according to this Project Plan and its Subsidiary Management Plans. The
project team will consist of personnel from the coding group, quality control/assurance group,
technical writing group, and testing group. The project manager will work with all resources to
perform project planning. All project and subsidiary management plans will be reviewed and
approved by the project sponsor. All funding decisions will also be made by the project sponsor.
Any delegation of approval authority to the project manager should be done in writing and be
signed by both the project sponsor and project manager.
The project team will be a matrix in that team members from each organization continue to
report to their organizational management throughout the duration of the project. The project
manager is responsible for communicating with organizational managers on the progress and
performance of each project resource.
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PROJECT SCOPE
State the scope of the project in this section. The scope statement from the project charter should
be used as a starting point; however, the project plan needs to include a much more detailed
scope than the charter. This detail should include what the project does and does not include.
The more detail included in this section, the better the product. This will help to clarify what is
included in the project and help to avoid any confusion from project team members and
stakeholders.
The scope of TSI’s SmartVoice project includes the planning, design, development, testing, and
transition of the SmartVoice voice recognition software package. This software will meet or
exceed organizational software standards and additional requirements established in the project
charter. The scope of this project also includes completion of all documentation, manuals, and
training aids to be used in conjunction with the software. Project completion will occur when the
software and documentation package has been successfully executed and transitioned to TSI’s
manufacturing group for production.
All SmartVoice project work will be performed internally and no portion of this project will be
outsourced. The scope of this project does not include any changes in requirements to standard
operating systems to run the software, software updates or revisions.
MILESTONE LIST
Provide a summary list of milestones including dates for each milestone. Include an introductory
paragraph in this section which provides some insight to the major milestones. This section
should also mention or discuss actions taken if any changes to the milestones or delivery dates
are required.
The below chart lists the major milestones for the SmartVoice Project. This chart is comprised
only of major project milestones such as completion of a project phase or gate review. There
may be smaller milestones which are not included on this chart but are included in the project
schedule and WBS. If there are any scheduling delays which may impact a milestone or delivery
date, the project manager must be notified immediately so proactive measures may be taken to
mitigate slips in dates. Any approved changes to these milestones or dates will be communicated
to the project team by the project manager.
Milestone
Complete Requirements
Gathering
Complete SmartVoice
Design
Complete SmartVoice
Coding
Complete SmartVoice
Testing and Debugging
Complete Transition of
Description
All requirements for SmartVoice must be determined
to base design upon
This is the theoretical design for the software and its
functionality
All coding completed resulting in software prototype
Date
2/28/xx
All functionality tested and all identified errors
corrected
Completed software and documentation transitioned
8/31/xx
3
5/31/xx
7/31/xx
11/30/xx
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SmartVoice to TSI
Production
to operations group to begin production
SCHEDULE BASELINE AND WORK BREAKDOWN STRUCTURE
This section should discuss the WBS, WBS Dictionary, and Schedule baseline and how they will
be used in managing the project’s scope. The WBS provides the work packages to be performed
for the completion of the project. The WBS Dictionary defines the work packages. The
schedule baseline provides a reference point for managing project progress as it pertains to
schedule and timeline. The schedule baseline and work breakdown structure (WBS) should be
created in Microsoft Project. The WBS can be exported from the MS Project file.
The WBS for the SmartVoice Project is comprised of work packages which do not exceed 40
hours of work but are at least 4 hours of work. Work packages were developed through close
collaboration among project team members and stakeholders with input from functional
managers and research from past projects.
The WBS Dictionary defines all work packages for the SmartVoice Project. These definitions
include all tasks, resources, and deliverables. Every work package in the WBS is defined in the
WBS Dictionary and will aid in resource planning, task completion, and ensuring deliverables
meet project requirements.
The SmartVoice Project schedule was derived from the WBS and Project Charter with input
from all project team members. The schedule was completed, reviewed by the Project Sponsor,
and approved and base-lined. The schedule will be maintained as a MS Project Gantt Chart by
the SmartVoice Project Manager. Any proposed changes to the schedule will follow TSI’s
change control process. If established boundary controls may be exceeded, a change request will
be submitted to the Project Manager. The Project Manager and team will determine the impact
of the change on the schedule, cost, resources, scope, and risks. If it is determined that the
impacts will exceed the boundary conditions then the change will be forwarded to the Project
Sponsor for review and approval. The SmartVoice boundary conditions are:
CPI less than 0.8 or greater than 1.2
SPI less than 0.8 or greater than 1.2
If the change is approved by the Project Sponsor then it will be implemented by the Project
Manager who will update the schedule and all documentation and communicate the change to all
stakeholders in accordance with the Change Control Process.
The Project Schedule Baseline and Work Breakdown Structure are provided in Appendix A,
Project Schedule and Appendix B, Work Breakdown Structure.
CHANGE MANAGEMENT PLAN
This section should describe your change control process. Ideally, this process will be some type
of organizational standard which is repeatable and done on most or all projects when a change is
necessary. Changes to any project must be carefully considered and the impact of the change
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must be clear in order to make any type of approval decisions. Many organizations have change
control boards (CCBs) which review proposed changes and either approve or deny them. This is
an effective way to provide oversight and ensure adequate feedback and review of the change is
obtained. This section should also identify who has approval authority for changes to the
project, who submits the changes, how they are tracked and monitored.
For complex or large projects the Change Management Plan may be included as an appendix to
the Project Management Plan or as a separate, stand-alone document. We have a detailed
Change Management Plan template available on our website.
The following steps comprise TSI’s organization change control process for all projects and will
be utilized on the SmartVoice project:
Step #1: Identify the need for a change (Any Stakeholder)
Requestor will submit a completed TSI change request form to the project manager
Step #2: Log change in the change request register (Project Manager)
The project manager will maintain a log of all change requests for the duration of the
project
Step #3: Conduct an evaluation of the change (Project Manager, Project Team, Requestor)
The project manager will conduct an evaluation of the impact of the change to cost, risk,
schedule, and scope
Step #4: Submit change request to Change Control Board (CCB) (Project Manager)
The project manager will submit the change request and analysis to the CCB for review
Step #5: Change Control Board decision (CCB)
The CCB will discuss the proposed change and decide whether or not it will be approved
based on all submitted information
Step #6: Implement change (Project Manager)
If a change is approved by the CCB, the project manager will update and re-baseline
project documentation as necessary as well as ensure any changes are communicated to
the team and stakeholders
Any team member or stakeholder may submit a change request for the SmartVoice Project. The
SmartVoice Project Sponsor will chair the CCB and any changes to project scope, cost, or
schedule must meet his approval. All change requests will be logged in the change control
register by the Project Manager and tracked through to completion whether approved or not.
COMMUNICATIONS MANAGEMENT PLAN
The purpose of the Communications Management Plan is to define the communication
requirements for the project and how information will be distributed to ensure project success.
You should give considerable thought to how you want to manage communications on every
project. By having a solid communications management approach you’ll find that many project
management problems can be avoided. In this section you should provide an overview of your
communications management approach. Generally, the Communications Management Plan
defines the following:
• Communication requirements based on roles
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•
•
•
•
•
•
What information will be communicated
How the information will be communicated
When will information be distributed
Who does the communication
Who receives the communication
Communications conduct
For larger and more complex projects, the Communications Management Plan may be included
as an appendix or separate document apart from the Project Management Plan. We have a
detailed Communications Management Plan template available on our website.
This Communications Management Plan sets the communications framework for this project. It
will serve as a guide for communications throughout the life of the project and will be updated as
communication requirements change. This plan identifies and defines the roles of SmartVoice
project team members as they pertain to communications. It also includes a communications
matrix which maps the communication requirements of this project, and communication conduct
for meetings and other forms of communication. A project team directory is also included to
provide contact information for all stakeholders directly involved in the project.
The Project Manager will take the lead role in ensuring effective communications on this project.
The communications requirements are documented in the Communications Matrix below. The
Communications Matrix will be used as the guide for what information to communicate, who is
to do the communicating, when to communicate it, and to whom to communicate.
Communication
Type
Weekly Status
Report
Weekly Project
Team Meeting
Project Monthly
Review (PMR)
Project Gate
Reviews
Technical Design
Review
Description
Email
summary of
project status
Meeting to
review action
register and
status
Present
metrics and
status to team
and sponsor
Present
closeout of
project phases
and kickoff
next phase
Review of any
technical
designs or
work
associated
with the project
Frequency
Format
Weekly
Email
Weekly
Monthly
Deliverable
Owner
Project Sponsor,
Team and
Stakeholders
Status Report
Project
Manager
In Person
Project Team
Updated
Action
Register
Project
Manager
In Person
Project Sponsor,
Team, and
Stakeholders
Status and
Metric
Presentation
Project
Manager
As Needed
In Person
Project Sponsor,
Team and
Stakeholders
Phase
completion
report and
phase kickoff
Project
Manager
As Needed
In Person
Project Team
Technical
Design
Package
Project
Manager
6
Participants/
Distribution
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Project team directory for all communications is:
Name
Title
E mail
Office Phone
Cell Phone
John Davis
Joe Green
Project Sponsor
Project Manager
Senior
Programmer
Programmer
Sr. Quality
Specialist
Quality
Specialist
Technical Writer
Testing
Specialist
j.davis@tsi.com
j.green@tsi.com
xxx-xxx-xxxx
xxx-xxx-xxxx
xxx-xxx-xxxx
xxx-xxx-xxxx
h.walker@tsi.com
xxx-xxx-xxxx
xxx-xxx-xxxx
j.black@tsi.com
xxx-xxx-xxxx
xxx-xxx-xxxx
m.white@tsi.com
xxx-xxx-xxxx
xxx-xxx-xxxx
r.smith@tsi.com
xxx-xxx-xxxx
xxx-xxx-xxxx
t.sunday@tsi.com
xxx-xxx-xxxx
xxx-xxx-xxxx
k.brown@tsi.com
xxx-xxx-xxxx
xxx-xxx-xxxx
Herb Walker
Jason Black
Mary White
Ron Smith
Tom Sunday
Karen Brown
Communications Conduct:
Meetings:
The Project Manager will distribute a meeting agenda at least 2 days prior to any scheduled
meeting and all participants are expected to review the agenda prior to the meeting. During all
project meetings the timekeeper will ensure that the group adheres to the times stated in the
agenda and the recorder will take all notes for distribution to the team upon completion of the
meeting. It is imperative that all participants arrive to each meeting on time and all cell phones
and blackberries should be turned off or set to vibrate mode to minimize distractions. Meeting
minutes will be distributed no later than 24 hours after each meeting is completed.
Email:
All email pertaining to the SmartVoice Project should be professional, free of errors, and provide
brief communication. Email should be distributed to the correct project participants in
accordance with the communication matrix above based on its content. All attachments should
be in one of the organization’s standard software suite programs and adhere to established
company formats. If the email is to bring an issue forward then it should discuss what the issue
is, provide a brief background on the issue, and provide a recommendation to correct the issue.
The Project Manager should be included on any email pertaining to the SmartVoice Project.
Informal Communications:
While informal communication is a part of every project and is necessary for successful project
completion, any issues, concerns, or updates that arise from informal discussion between team
members must be communic …
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