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Running Head: PROCEDURES MANUAL PROPOSAL
1
Procedures manual – build on project
Contents
Standing Operating Procedures…………………………………………………………………………………………. 3
Policy ……………………………………………………………………………………………………………………………. 4
Purpose………………………………………………………………………………………………………………………….. 4
Scope …………………………………………………………………………………………………………………………….. 4
Responsibilities: ……………………………………………………………………………………………………………… 4
PROCEDURES MANUAL PROPOSAL
2
Definitions……………………………………………………………………………………………………………………… 5
1.0
[check the systems requiremnts – Plan] …………………………………………………………………. 5
2.0
[research the softwares compatibility – Do] …………………………………………………………… 5
3.0
[obtain your new Operating System – check] ………………………………………………………… 6
4.0
[boot from your installation disc – act] …………………………………………………………………. 7
5.0
[setup program to load – act] ……………………………………………………………………………….. 7
Effectiveness Criteria: ……………………………………………………………………………………………………… 7
A.
[Standard, law, or regulation] …………………………………………………………………………… 8
B.
[Other Procedures, documents, and RECORDS] ………………………………………………… 8
Forms/Records: ………………………………………………………………………………………………………………. 8
Process Map: ………………………………………………………………………………………………………………….. 9
Procedures manual proposal…………………………………….………………………………10
Letter of explanation…………………………………………………………………………….11
Procedure manual brochure……………………………………………….…………………….12
References……………………………………………………………………………………….14
3
PROCEDURES MANUAL PROPOSAL
Standing Operating Procedures
The procedures in this manual are to run in five phases, these phases are further divided
into minor categories that would lead to the full completion of the entire program installing
(Safis, 2016). The primary intention behind this whole process is to make sure that an old
Operating System is discarded and a complete new one is brought into play, what this means is
that every single stage counts for this program to successfully run and manage the activities of
the organization (Suzanne Kantra, 2017).
The processes in the installation part that is covered by the chief information officer and the
heads of department include the following; checking the requirements of the Operating System,
the decision whether to purchase this system, carryout a feasibility study on the compatibility of
the system, acquisition of the system and lastly backing the data required before discarding them
(Microsoft, 2017).
In the system it will be necessary to ensure that the booting process be made from the disc
and then set the program up and wait for it to fully load in the computers of the organization. In
these last stages it is important to make sure that a choice of the installation type is made,
formatting of the partitions, setting up the options for licensing, creation of the windows logging
in details and then making sure that installation of other programs and drivers is initiated as well.
Document #
Title:
Print Date:
[ID]
[Installation of Operating System]
[Date]
Revision #
Prepared By:
Date Prepared:
1.0
[Vasile Cralov]
[11/14/2017]
4
PROCEDURES MANUAL PROPOSAL
Effective Date:
Reviewed By:
Date Reviewed:
[November 14,
[John Doe]
[11/14/17]
Standard:
Approved By:
Date Approved:
[Standard, Law,
[Jane Doe]
[11/14/17]
2018]
or Regulation]
Policy:
[The intention of this standard operation procedure is to make sure employees are
well conversant with new system that is yet to be introduced to all employees
within the organization]
Purpose:
[The essence of having these operating procedures is to improve the systems
operating within the organization; the improvement is based on enhancing
efficiency through flexibility and simplicity]
Scope:
[The entire organization embraces advancement in technology therefore it
considers all departments within the business to engage in this activity to achieve
its strategic goals]
Responsibilities:
[Chief Information Officer, who is the head of technology, is at the top most
position to spearhead the whole process throughout the organization, his/her duty
will be to make sure that every department adapts to the new changes
appropriately without difficulty and strain]
PROCEDURES MANUAL PROPOSAL
5
[Head of departments will work closely with the chief information officer to
ensure their staffs understand the necessary changes on the installation of the
Operating System so that every activity is carried out successfully]
[Employees are the third in this category in making sure that the Operating
System installation successfully picks up and is utilized in the most simple and
efficient way so that the intended purpose of the project is met effectively]
Definitions: [Software, computer operating applications that are used to run programs either in
the personal or organizational computers]
[Compatibility, this is the conformity of software’s applications into other
computers so that its utility is enhanced at all cost]
Procedure:
1.0
[CHECK THE SYSTEMS REQUIREMNTS – PLAN]
1.1
[the Chief Information Officer who spearheads this operation will responsibly initiate the
procedures by appropriate planning through checking requirements needed in installing
the Operating System in the organization’s technological facilities]
1.2
[Heads of department receive instruction from the chief officer and passes the button to
their staff, in the processes they participate by checking the requirements to make sure it
is legit and valid for use within the organization]
2.0
[RESEARCH THE SOFTWARES COMPATIBILITY – DO]
2.1
[Chief Information officer ensures the compatibility of the software is up-to-date]
PROCEDURES MANUAL PROPOSAL
•
[prioritizing and identification of critical applications, this is to carry out to make sure
that no applications are existing that may make the installation process fail]
•
[validation and thorough testing of the compatibility of the Operating System, this
activity requires verification of the operation system in terms of its license and
copyright issues to avoid law suits]
2.2
[Heads of department is also in the position of making sure that the software is
compatible at all cost, before engaging their employees they must do an in-depth
compatibility study to ensure what is presented is valid and legit]
•
[They should resolve system and driver issues with ease]
•
[Utilize best practices that require compatibility with the new system]
3.0
[OBTAIN YOUR NEW OPERATING SYSTEM – CHECK]
3.1
[The chief information officer receives the Operating System from the owners]
3.2
[The heads of department ensure that the received Operating System is functional before
giving it to the employees across the organization]
•
[updated license is an important part of this procedure that must be handled with
utmost care]
•
6
[validation records must be up-to-date to make sure that the software is not obsolete
and will not be difficult to operate in the normal organization computers which will
be used for the installation]
PROCEDURES MANUAL PROPOSAL
7
4.0
[BOOT FROM YOUR INSTALLATION DISC – ACT]
4.1
[Heads of department participate in the booting process from the installation disc a while
with their staff]
I.
4.2
[Employees also participate in this booting process under the guidance and
instruction of their supervisors]
5.0
[SETUP PROGRAM TO LOAD – ACT]
5.1
[Heads of department setup the program to load in the presence of their staff to ensure
that it successfully gets into the system of the organization]
5.2
[Employees must understand the relevance of the new Operating System to have good
exposure to how it will work, and get to lean its advantages]
Effectiveness Criteria:
•
[If employees can use the software with ease without any complaints in the efficiency and
complexities then it is an indication that the employees and the organization have well
received the process at large]
•
[ Daily performance forms must be filled to help in identifying the necessary obstacles
that would be present during the process of initiating the new Operating System]
8
PROCEDURES MANUAL PROPOSAL
References:
A. [STANDARD, LAW, OR REGULATION]
The standard law requires that the implementation of the Operating System should result in
increase in efficiency and flexibility thus reducing the work load on every employee who
participates in manual activities.
B. [OTHER PROCEDURES, DOCUMENTS, AND RECORDS]
The documentation process requires that the relevant authorities should be in a position of
availing the necessary
Forms/Records:
Satisfies
Form #
Record/Form/Activity Name
Clause
Required by Standard
Licensing
Record
II
Other Forms/Records
Copyright
Record
VIII
Organizational
Record
III
Federal
Record
IV
9
PROCEDURES MANUAL PROPOSAL
Process Map:
CHIEF
INFORMATION
OFFICER
Head of
Head of
Head of
Head of
Head of
Finance
Accounting
Research and
Organizational
Human
Development
Operations
Resource
EMPLOYEES IN THE ORGANIZATION WORKING IN DIFFERENT
DEPARTMENTS
PROCEDURES MANUAL PROPOSAL
10
Procedures manual proposal
Proposal finalization
Following the highlighted set of tasks that have been documented previously, the
methods that have been all along mentioned have been inclined towards ensuring that the
installation processes have been completed successfully. The proposal that has been drafted to
drive the project has been crafted to support the installation of a new Operating System while the
older one is being phased out of the selected company. While addressing the issue of installing
the new Operating System, issues like the respective roles and responsibilities are seen. It has
been established that the success of a given project is defined by the tasks that are carried out and
the way the functions are carried out. In as much as the installation process may be viewed as a
simple task, it is important to note that before any installation is done, there are the various steps
and procedures that must be followed.
These procedures have been known to make huge impacts in the manner that the
organization is going to receive the newly installed Operating System while ensuring that the
correct procedures are followed. Looking at the mentioned processes, the company in context
needs changing and or upgrading the currently used Operating Systems with new and modern
Operating Systems. The respective procedures that require being followed must first be
documented, and the separate resources as far as the entire processes are concerned which would
go a long way in ensuring that the respective areas of application and concern have been
highlighted and accounted for.
The various processes and tasks that revolve around the installation of the proposed
Operating System must be undertaken following the separate set procedures that have been
PROCEDURES MANUAL PROPOSAL
11
outlined in the manual offered. The installation procedures must be described exclusively while
ensuring that the various roles and responsibilities that are associated with the complex aspects
and tasks about the implementation of the project is concerned. It has been established that the
consideration of the various policies that may define the scope and the respective tasks that are
undertaken in the entire project.
The system requirements (hardware) and the other related tasks are undertaken by the
Chief Information Officer who is to conduct all the other associated tasks and activities
concerning the outlined project. The timeline, budget, and the other resources, as well as the
documentation of the Operating System, must be undertaken by the set guidelines as per the legal
and ethical considerations. The proposal has been inclined towards the support of the
implementation of the Operating System while following and observing the set guidelines,
procedures and tasks that are associated with each section. The following article is going to look
at the letter of explanation which provides the relevant issues of concern in the proposal and in
the installation of the mentioned Operating System.
Letter of explanation
The letter to be addressed is inclined towards ensuring that the explanation of the contents of
the proposal and a justification of the proposal is done effectively. It has been established that
such a letter may play a huge role in ensuring that each of the affected issues of concern has been
outlined and explained to the word as far as the installation, the procedures, and the respective
tasks have been explained in accordance to the set guidelines.
PROCEDURES MANUAL PROPOSAL
12
Name: Vasile Cralov
Address: 1510 Midway Ct, Elk Grove, 60007, IL, USA
Date: November 20th, 2017
Subject: an explanation for the justification of the proposal concerning the installation of the
Operating System.
To,
Whom it may concern
This letter has been drafted as a form of explanation to the contents of the proposed project. It
follows the need to ensure that all the contents of the proposal have been highlighted
successfully. Having considered carefully the various issues of concern that may affect the
operation and the successful implementation of such a project, the need to explain the various
aspects and components that may include the procedures and activities are realized.
The installation of the Operating System has been arrived at after a careful consideration of the
various issues of concern that have been brought about by the previous Operating System. While
the installation process is seen to be a simple task, it is worth noting that the entire process is
characterized by numerous activities that all try to ensure that the overall results are appealing.
The initial planning for the installation where the various aspects such as the associated policies
PROCEDURES MANUAL PROPOSAL
13
and procedures that need to be followed as well as the roles and responsibilities associated with
each team player are outlined exclusively. The other relevant resources have also been
highlighted in the proposal thus making the entire process easy to comprehend and implement.
Following the various aspects that have been highlighted in the proposal as far as the
implementation of the Operating System is concerned, it is hoped that the tasks, procedures, and
activities associated with the project are going to be undertaken successfully and efficiently.
Thanking you
Sincerely,
Signature
PROCEDURES MANUAL PROPOSAL
14
The following section is going to address the various procedures and a manual in the entire
installation process where the issues are going to be discussed and presented in the form of a
brochure. It is worth taking into consideration the significance of a brochure as far as the
presentation of the procedures is concerned. A brochure becomes significant in that it helps in
detailing the minute details as far as the procedures are concerned.
Procedures manual brochure
15
PROCEDURES MANUAL PROPOSAL
Installation procedures
Below is the overview of the processes
presented in a graphical manner.
The major procedures
The installation of the proposed
Operating System is driven by the
overall following of the set tasks and
processes.
Procedures Manual Brochure
Plan and check the system
requirements
Undertake study on possible
compatibility issues
Purchase the desired Operating
System
While the tasks cannot be completed at
once, it then follows that the entire
process is undertaken following the
order in which the events occur.
The Installation of Windows Operating
System Procedures.
The tasks can only be completed with
one task following the others where
each of the previous tasks acts as an
input to the tasks ahead.
Boot the system from the
installation disc or media
The following are the tasks in the order
with which they are supposed to be
undertaken.
Check and monitor the
installation process (Ibanez,
Schroeder & Cates, 2005)
16
PROCEDURES MANUAL PROPOSAL
Institution: AIU Online
The brochure has been designed to
offer an effortless way of presenting the
respective information with respect to
the installation of the Operating System
in context.
While at some point it may be a
tiresome and an insignificant task when
drafting and ensuring that the set
processes are followed, it has been
established that when the installation
processes are being undertaken, it is
easy to track any changes being
committed which increase the levels of
both accountability and efficiency.
These are the details that the
implementation and installation of the
proposed Operating System entails.
Authors Details:
Name: Vasile Cralov
Commencing on the installation
process is the other primary task that
involves the insertion of the installation
media into the target computer,
assigning the respective domain names
and IP addresses among other subtasks.
Major benefits
During the entire processes, there are
numerous benefits that have been
associated with following the set
procedures.
While each step is supposed to follow
the initially set procedures, it helps in
achieving the best results because of
just following the right procedures.
Determining the associated efforts and
resources for the project ensures that
the possibility of project failures have
been avoided.
Obtaining an authentic copy from an
authorized dealer helps in reducing the
possibility of the installed system
getting into problems as far as the
registration of the product is concerned.
From the above description, it can be
concluded that the processes involved
are easy to follow.
Are there any challenges that may be
realized during the installation
processes? Yes, there are problems that
may be found. One of the issues may
be the incompatibility of the Operating
System with the computer system
where the Operating System is intended
to be installed (Kaluzny, Vega,
Cardoso & Shelly, 2013).
While some steps above may seem to
be simple and may be rendered
insignificant, it is important to note that
each of the above steps is significant in
that it play a huge role in the entire
installation process.
Since the requirements have been
analysed as far as the Operating System
is concerned, the issues to do with
compatibility are outlined. Selecting
the desired flavour of the Operating
System from an authorized dealer then
follows (Ter Braak & Smilauer, 2002).
The significance of obtaining a copy
from an authorized dealer is that it
reduces the risks of having a fake copy
which may lead to future issues.
17
PROCEDURES MANUAL PROPOSAL
References
Ibanez, L., Schroeder, W., Ng, L., & Cates, J. (2005). The ITK software guide.
Kaluzny, S. P., Vega, S. C., Cardoso, T. P., & Shelly, A. A. (2013). S+ SpatialStats: User’s Manual for
Windows® an …
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